The Londonderry School Board sent a new proposed policy related to the use of school buildings and facilities to a final reading during its May 21 meeting.
It was noted that the policy is recommended by the NH School Board Association.
“Any group or individual requesting the use of school facilities, except for school activities, must submit an application to the school principal or his/her designee not less than two weeks prior to the time school facilities are needed,” the proposed policy reads. “Facility use permits are available at the school district’s central office.”
The proposed policy explained approval “may be denied due to lack of appropriate space or if a previous activity by the applicant resulted in a violation of any aspect of any School Board policy or guidelines.”
It explains as part of the proposed policy that Facility use permits will be on a first come basis, and facilities “will be reserved only for the time available within the coming semester.”
“When schools have been closed because of inclement weather, the facilities will be closed for all use,” the proposed policy reads. “The schools do not assume the responsibility of contacting groups when such closures occur.”
The proposed policy also explained that organizations that are “connected with and promoting recognized school functions may use the buildings without charge.”
“Other organizations may use school property upon payment of suitable fees and costs, according to the fee schedule recommended by the Superintendent and approved by the Board. “Other organizations” includes the Boy Scouts of America, Big Sisters of America, Boys and Girls Clubs of America, Future Farmers of America, Girl Scouts of America, Little League Baseball, Inc., and any other group intended to serve youth under the age of twenty-one (21) and listed in Title 36 of the United States Code,” the proposed policy reads. “The Board reserves the right to waive rental fees for charitable or non- profit organizations.”
As part of the proposed policy it also states that “Whenever a community group is permitted to use a school or other facility, at least one district employee must be on hand, paid for by the organization, when in the opinion of the Superintendent, it is necessary to supervise the individuals and protect school property. The number of paid employees shall depend on the type of service, number to be served and number of volunteers.”
“No school building or facility shall be used for any purpose which could result in picketing, rioting, disturbing the peace or damage to property or for any purpose prohibited by law,” the proposed policy states.
It also states in the proposed policy that “The superintendent or his/her designee, on the basis of this policy and its accompanying regulations, shall approve all rentals of school facilities. The Board must approve any special requests or exceptions to this policy and/or regulations.”